National Meeting Councilor Talking Points

American Chemical Society
256th ACS National Meeting
Boston, Massachusetts
August 19-23, 2018

Councilor Talking Points:
Summary of Governance Issues and Actions

The following summary is provided to help Councilors report to their Local Sections and Divisions on key actions of the ACS Council meeting held August 22, 2018, and the Board of Directors meetings held August 17-19, 2018, at the 2018 ACS fall national meeting in Boston, Massachusetts. Full reports are posted on the ACS Website as they become available.

Actions of the Council

Election Results: Elected Committees of Council

? By electronic ballot, the Council elected Ella L. Davis, Lissa A. Dulany, Lisa Houston, and Martin D. Rudd for three-year terms (2019-2021), and Will E. Lynch for a one-year term (2019) on the Council Policy Committee (CPC).

Lawrence J. Berliner 103
Michelle V. Buchanan 185
Alan B. Cooper 191
*Ella L. Davis 196
*Lissa A. Dulany 201
Lydia E. M. Hines 194
*Lisa Houston 231
*Will E. Lynch 195
*Martin D. Rudd 220
Barbara P. Sitzman 163

• By electronic ballot, the Council elected Allison Aldridge, Christopher J. Bannochie, Mary K. Engelman, Silvia Ronco, and Frankie K. Wood-Black for three-year terms (2019-2021) on the Committee on Nominations and Elections (N&E).

*Allison Aldridge 216
*Christopher J. Bannochie 228
*Mary K. Engelman 222
Kenneth P. Fivizzani 162
Anne M. Gaffney 187

David S. Gottfried 136
James M. Landis 189
R. Daniel Libby 135
*Silvia Ronco 206
*Frankie K. Wood-Black 220

• By electronic ballot, the Council elected Rodney M. Bennett, Jacqueline A. Erickson, Judith M. Iriarte-Gross, Donivan R. Porterfield, and Carolyn Ribes for three-year terms (2019-2021) on the Committee on Committees (ConC).

*Rodney M. Bennett 189
Richard S. Danchik 92
*Jacqueline A. Erickson 217
Rick Ewing 176
*Judith M. Iriarte-Gross 214

Russell W. Johnson 114
*Donivan R. Porterfield 206
*Carolyn Ribes 328
Frank Romano 171
Peter Zarras 119

Other Council Actions

Amendments to the ACS Bylaws

? A recommendation by the Committee on Membership Affairs that Council approve the Petition on International Chemical Sciences Chapters achieved the two-thirds majority required to amend Bylaw XI, Section 3 accordingly (additions underlined; deletions struck through):

Affiliations of SOCIETY Local Sections or Divisions shall become effective upon authorization by their governing body, approval by their respective Council committees governing Local Sections and Divisions, and by confirmation by the Council Committee on Constitution and Bylaws acting for the Council, that the provisions of Section 1 of this Bylaw are met.

The changes will become effective upon confirmation by the Board of Directors.

? A recommendation by the Committee on Membership Affairs that Council approve the Petition on International Chemical Sciences Chapters achieved the two-thirds majority required to amend Bylaw IX, Section 4 accordingly (additions underlined; deletions struck through):

An International Chemical Sciences Chapter shall receive no allotment of funds from the SOCIETY and shall not be entitled to elected representation on the Council. A Chapter may assess its members local Chapter dues to be expended for its own purposes in harmony with the objects of the SOCIETY.

The changes will become effective upon confirmation by the Board of Directors.

Continuation of Committee

? On the recommendation of the Committee on Committees, and the concurrence of the Council Policy Committee, Council approved the continuation of the Committee on Chemical Safety, subject to concurrence by the Board of Directors.

Resolutions

The Council passed resolutions
? in memory of deceased Councilors;
? congratulating ACS Treasurer and Chief Financial Officer Brian A. Bernstein on the occasion of his retirement after nearly 40 years of service to the Society (34 as ACS Treasurer);
? in gratitude for the officers and members of the Northeastern Section, host Section for the 256th National Meeting, the divisional program chairs and symposium organizers, and ACS staff; and
? acknowledging Peter K. Dorhout’s service as ACS President and presiding officer of the Council.

Special Discussion

President Dorhout introduced and led a special discussion on what role(s) ACS should play in preventing sexual harassment in the sciences. He highlighted several recent articles, workshops and studies that have called attention to the issue, notably a symposium, “Science of Sexual Harassment” organized during the ACS National Meeting in New Orleans (Spring 2018) by the Women Chemists Committee and Chemical & Engineering News; and a National Academies of Sciences, Engineering, and Medicine consensus study report: “Sexual Harassment of Women: Climate, Culture, and Consequences in Academic Sciences, Engineering, and Medicine” (2018). He directed Council’s attention to existing ACS codes and initiatives to address sexual harassment, and offered items for discussion and possible action:

• More signs/information at National Meetings regarding our policies and supporting information
• Trained volunteers at national meetings for reporting sexual harassment
• A webinar on preventing sexual harassment for local sections or divisions

To further inform the discussion and Councilor input, a brief survey was conducted using the audience electronic response system. The results of the survey are listed below. The ACS Volunteer/National Meeting Attendee Conduct Policy was in the Council Agenda, and can be found online at [http://www.acs.org/content/acs/en/about/governance/councilors.html] A summary of the discussion and additional information will be sent to Councilors at a later time.

Have you ever witnessed or experienced sexual harassment at an ACS meeting or ACS event? (413 responses)
Yes 23% (94) No 77% (319)

Have you ever witnessed or experienced sexual harassment at an ACS meeting or ACS event, or in your professional workplace or learning environment? (182 women / 223 men responded)
Women Men
Yes 77% (141) 57% (127)
No 23% (41) 43% (96)

How familiar are you with the ACS Codes and initiatives for professional conduct? (417 responses)
Very Familiar 38% (157)
Vaguely Familiar 46% (192)
Not Familiar 16% (68)

Has your local section or division instituted a sexual harassment policy of its own? (419 responses)
Yes 3% (12)
No 73% (309)
Don’t Know 23% (98)

Highlights from Committee Reports

Nominations and Elections

The Committee on Nominations and Elections solicits Councilors’ input of qualified individuals for President-Elect and/or Directors for future consideration. Suggestions can be sent to nomelect@acs.org.

Ballots for the 2018 fall national election will be distributed October 1-3, with a voting deadline four weeks later, on October 31. ACS members eligible to vote and with an email address on file will receive an electronic ballot with the option to request a paper ballot. Those members with no email address on file will be sent a paper ballot but with the option to vote electronically. The ACS election vendor, Survey & Ballot Systems, will send three email reminders during the voting period to those who have not voted as of the reminder date.

Budget and Finance

The Society’s 2018 Probable 1 Projection calls for a Net from Operations of $31.8 million. This is $1.3 million favorable to the Approved Budget. Total revenues are projected to be $565.1 million, which is $5.7 million or 1.0% favorable to the Budget. Total expenses are projected at $553.3 million, which is $4.4 million or 0.8% unfavorable to the Budget.

The Committee considered one 2019 program funding reauthorization request, and on its recommendation, the Board subsequently approved funding the ACS Festival Series for inclusion in the 2019 Proposed Budget and the 2020-2021 Forecast Budgets.

The Society is expected to end the year in compliance with each of the five Board-established financial guidelines. Additional information can be found at www.acs.org, at the bottom of the page, click ‘About ACS’, then ‘Financial’.

Boston Meeting Attendance

The theme of the 256th ACS National Meeting was “Nanoscience, Nanotechnology, and Beyond.” As of Tuesday evening, August 21, attendance was:

Attendees 8294
Students 3671
Exhibitors 1181
Expo only 576
Guest 513
Total 14,235

Membership Affairs

As of August 21, ACS had 149,584 members, which is a decline of only eight-tenths of one percent from the over 150,000 members in 2017. This year-to-date figure represents an increase of over 1,200 members when compared to the last two years. It was noted that five of last seven months have been respectively the best months for membership since at least 2014. The current membership count positions ACS for a strong close to the year, and there is cautious optimism that total membership will rise for the first time since 2011.

Petitions to Amend the Constitution and Bylaws

New petitions to amend the Constitution or Bylaws must be received by the Executive Director & CEO no later than December 12 to be included in the Council agenda for consideration at the spring 2019 meeting in Orlando. Contact the Committee on Constitution and Bylaws with any questions or requests for information at bylaws@acs.org


Actions of the Board of Directors
The Board’s Executive Session

At this meeting, the ACS Board of Directors focused on a number of key strategic issues and took several related actions.

The Board’s Committees

The Board of Directors received and discussed reports from its committees on Corporation Associates, Professional and Member Relations, Executive Compensation, the Governing Board for Publishing, and the Society Committee on Budget and Finance. On the basis of those reports and with regard to the Board’s strategic vision for the Society:

• The Board approved, on the recommendation of the Committee on Professional and Member Relations, the Society’s nominees for the 2019 Perkin Medal and the 2019 National Science Board Public Service Award.

• The Board voted to approve the appointments or reappointments of several editors-in-chief for ACS journals as recommended by the Joint Board-Council Committee on Publications and Editor Selection Committees. Information about those appointments will appear in C&EN once the individuals concerned have been notified.

• In light of the recent financial performance of the technical-meeting component of our national meetings, the Board voted to approve an advance member registration fee of only $490 for national meetings held in 2019 (i.e., the current advance member registration fee escalated to account for inflation only); to reauthorize a program funding request for the Chemistry Festival program; and in accordance with past practice, to allocate on a pro-rated basis to qualified ACS Divisions any net revenues accrued to the Society from the 2020 and future International Chemical Congresses of the Pacific Basin Societies (Pacifichem).

• The Board liaison to the Committee on Corporation Associates presented a proposed committee Future State Operating Model and considered options for committee member terms and appointment processes. The Board expressed support for the value of industry to ACS and acknowledged Corporation Associates as being positioned within the Society to represent the voice of industry to the Board and ACS.

• The Board’s Society Programs global liaison offered an update on efforts to strengthen the global presence of Society programs to better serve our international members and the global chemistry enterprise. Efforts are underway to clarify and articulate the current state of international activities, products, and services; to clarify the challenges associated with globalization of existing domestic activities; and to offer recommendations for moving forward. Next steps include interviewing key stakeholders, reviewing past efforts, and exploiting existing market research with a view toward developing a strategic plan, activities, and timelines for Board consideration.

• The Board liaison to the Leadership Advisory Board (LAB) provided an update on initial efforts geared towards the development of a next-generation ACS Leadership Program. A small task force has been charged with investigating the state of the art in leadership development, assessing the future needs of the Society as well as those of individual members and their employers, and then proposing, by the end of 2019, a strategic vision for and the specifications of a next-generation ACS leadership program focused on 2030 and beyond.

Executive Director and CEO Report

The Board also received an extensive report from the Executive Director and CEO on issues relating to Passion for Chemistry and Diversity and Inclusion as core values of the Society, on Membership, ACS financial performance, and upcoming events and activities. He reported there has been initial success with several initiatives underway to address and reverse the decline in membership. His direct reports provided updates to the Board on the activities of Chemical Abstracts Service (CAS), the ACS Publications Division, and the Office of the Secretary and General Counsel. As part of his report, he also invited the Executive Vice President for Human Resources to brief the Board on the activities, opportunities and challenges of the Human Resources Division.

Other Society Business

The Board approved the foundation documents of the newly created endowment for the Henry H. Storch Award in Energy Chemistry, which originally was established as a national award in 1964.

As is customary, the Board heard reports from members of the Presidential Succession on their current and planned activities for 2018-2019. Several presidential symposia and events incorporating and supporting this national meeting’s theme of “Nanoscience, Nanotechnology & Beyond” were highlighted in those reports.

The Board’s Regular Session

The Board held a well-attended regular session on Sunday, August 19, that featured a presentation by Nobel Laureate Sir Fraser Stoddart who spoke on transformative research and reviewed his contributions in supramolecular chemistry and molecular recognition. Also, as a Champion of the program, he advocated for ACS Project SEED on the 50th Anniversary of the program. Prior to the presentation, members of the presidential succession and the Executive Director & CEO offered brief reports on their activities. The officers provided more extensive reports on their activities and future plans as part of their written and oral reports to the Council.


SUPPLEMENTAL INFORMATION FOR COUNCILORS

The following is a list of URLs and email addresses for supplemental information presented in reports at the Council meeting.

Officers
Peter K. Dorhout, President p.dorhout@acs.org
Bonnie A. Charpentier, President-Elect b.charpentier@acs.org
Allison A. Campbell, Immediate Past President a.campbell@acs.org

ACS Offices
Office of Secretary & General Counsel secretary@acs.org

Committees
Budget and Finance www.acs.org ? About ACS ? Financial Information
Chemical Safety safety@acs.org
Committee on Committees https://www.yellowbook.acs.org
Constitution and Bylaws bylaws@acs.org
Economic and Professional Affairs www.acs.org/careerfair
careers@acs.org
Local Section Activities www.acs.org/getinvolved
Minority Affairs https://www.chemdiversity.org
www.facebook.com/ACS.CMA
Twitter @chemdiversity
Nominations and Elections www.acs.org/elections
nomelect@acs.org
Patents and Related Matters Patents@acs.org
Professional Training cpt@acs.org
Women Chemists wcc@acs.org
Younger Chemists #CatalyzeTheVote
#CtV

Catalyze the Vote


Resources on the Web
Yellow Book https://www.yellowbook.acs.org
Highlights of ACS Achievements www.acs.org/acshighlights
Governing Documents www.acs.org/bulletin5
Resources on mentoring www.acs.org/grad
Career Consultant Program https://goo.gl/2sppC9
Graduate STEM Education for the
21st Century www.nationalacademies.org/GradEd
Explore Chemistry: Let’s Do Chemistry www.nisenet.org/chemistry-kit
ACS Guidelines and Recommendations
For Middle & HS Chemistry www.acs.org/mshsguidelines
Career Consultants https://goo.gl/2sppC9

Online Information for Councilors
http://www.acs.org/content/acs/en/about/governance/councilors.html
? Volunteer/National Meeting Attendee Conduct Policy