Work Manual

SOUTHERN CALIFORNIA SECTION ACS
COMMITTEE WORK MANUAL

FIRST WORK MANUAL PREPARED 1952 by PAUL PARISEAU
FIRST DRAFT OF REVISION 1986 by AGNES ANN GREEN
THIRD DRAFT OF REVISION 1991
{with revision drafts/notes by Barbara Belmont 1999, 2015}

INTRODUCTION
The purpose of the Committee Work Manual is to aid new committee chair by summarizing the activities and responsibilities of each of the Standing Committees of the Southern California Section of the American Chemical Society. Hopefully, it will aid in the making of a smooth transition from year to year, so that the work and momentum of the committees can continue without interruption for the greater benefit of the Section.

SCHEDULE OF APPOINTMENTS
The Bylaws of the Southern California Section specify that the Section Chair shall appoint the Chairs of the Standing Committees with the approval of the Executive Committee. Hence, the Chair-Elect should try to present a full slate of proposed committee chair for the coming year at the December meeting of the Executive Committee. This will enable these appointments to be announced at the January Section meeting as part of the “Change of Officers” part of the program.

COMMITTEE STRUCTURE, SOUTHERN CALIFORNIA SECTION
According to the Bylaws, the Standing Committees of the Section (other than the Executive Committee whose membership is fixed by Bylaws: Article VI) consists of the following: (Bylaws: Art. VIII, Sect. 2)

The Chemistry and Public Affairs Committee: Public Relations. Public Service. Safety. National Chemistry Day/Week. Coordinating Committee of California Sections.
The Educational Affairs Committee: Chemical Education Programs. Student Affiliates/Undergraduate Research Conference. Project SEED. {Minority Scholars}.
The High School Contest Committee: Contest Exam and Scoring. {Top Team Teacher}
The Internal Affairs Committee: Long Range Planning. Bylaws. Membership.
The Nominations, Elections, and Awards Committee: Nominations and Elections. The Agnes Ann Green Distinguished Service Award.
The Tolman Award Committee.
The Professional Relations Committee: Professional Relations. Professional Recognitions.Women Chemists. Continuing Education. Grants.
The Program Committee: Meetings. Programs. Arrangements. Hospitality. Western Regional Steering Committee.
The Publication Committee: SCALACS. Ways and Means. The Directory Issue.
The Environmental Improvement Committee.
The Employment Committee.
The Younger Chemists Committee.
Also, the Bylaws provide for the appointment of Ad Hoc Committees by the Section Chair for specific tasks. These are to be dissolved when the task is completed. (Art. VIII. Sect. 3)

GENERAL DUTIES OF ALL COMMITTEE CHAIRS.

“Responsibilities of the individual committees are found in the Bylaws “(Art. VIII. Sect. 2) and will be discussed in detail later in this Committee Work Manual. But, in general, all committee chairs are responsible for the following:

The overall functioning of the committee.
Keeping the committee expenditures within the budget limits set by the Board of Directors.
Attending the meetings of the Executive Committee, and reporting to it on the work of the committee when requested to do so by the Section Chair.
Carrying back to the committee the actions and directives of the Executive Committee which affect the responsibilities of the committee.
Giving particular attention to the training of one or more members of the committee in the overall duties of the committee with the view towards providing for future chairs or assistant chairs of the committee.
Through reports in SCALACS or at membership meetings, keeping the Section informed regarding the activities of the committed, its needs, problems, and its contributions to the work of the Section.
Near the close of the year, and not later than December 15, preparing a written report of the committee during the year. This report should also include recommendations for future activities of the committee. Copies of it should be submitted to Section Chair and the Section Secretary.

APPOINTMENT TO THE STANDING COMMITTEES.

“Appointments to the Standing Committees and any other Special Committees shall be made by the Chair of the Section with the approval of the Executive Committee. “(Bylaws: Art. VIII. Sect. 1) Except where stated otherwise, each Standing Committee shall consist of at least three members. Each Standing Committee may have subcommittees consisting of at least three members with a subcommittee chair usually appointed by the Chair of the Standing Committee. (Bylaws: Art. VIII. Sect. 1)
It has been the practice that only the candidates for chair of the Standing Committees have been presented by the Section Chair to the Executive Committee for approval. Then the appointment of members to each committee had been done by the Section Chair in consultation with the Chair of that committee. It has been the usual practice also to consult with the past chair of the committee when this was feasible. But more importantly, in order to bring more Section members into the volunteer work of the committees, the Chair should consult the returns on the “Committee Preference” check list which is mailed out to members each year with the election ballots. The Executive Secretary should provide a summary of these returns to the Section Chair, who should arrange to have volunteers contacted for possible committee service.

THE DUTIES, RESPONSIBILITIES, AND PROCEDURES OF THE STANDING COMMITTEES.

Each individual Standing Committee will now be discussed. First, the particular section of the Bylaws concerning it will be quoted. Then, a summary of the general practices and procedures which past committees have used in carrying out the responsibilities given by the Bylaws will be presented. These have been obtained from committee reports and from responses to inquiries directed to past chairs by Dr. Paul Fleischaur and Yoshie Kadota in preparation for this Committee Work Manual revision.

  1. THE CHEMISTRY AND PUBLIC AFFAIRS COMMITTEE

Bylaws, Art. VIII, Sect. 2 (1). “The CHEMISTRY AND PUBLIC AFFAIRS COMMITTEE shall act as an interface between the Section and public agencies on matters relating to chemistry. It shall advise the Executive Committee, and recommend action on situations existing in industrial, governmental, and educational institutions with respect to chemical technology, and shall include a safety subcommittee. It shall also insure news media coverage of noteworthy professional activities of the Section or its members.”

The work of this committee has traditionally been carried out through several subcommittees such as Public Relations/Public Services, Publicity and Safety subcommittees. The Chair of the committee, in cooperation or consultation with the Section Chair, appoints the chair of the subcommittees, and is an ex-officio member of all subcommittees. He/she can also act as chair of one or more of them. The Chair of the committee works with the chair of the subcommittees in appointing members of the subcommittees, delegating responsibilities to them, and scheduling meetings. If necessary, additional subcommittees can be formed to meet requests made of the committee. At one time, a speaker’s bureau was maintained by such a subcommittee. The traditional subcommittees are described as follows:

a. Public Relations/Public Service Subcommittee. This subcommittee should concern itself with the advisory function of the Section in interfacing with the public. That is, it should discuss the current matters concerning chemistry and chemists appearing in the news media and determine whether to recommend specific actions to the Executive Committee which the Section should take in response. It should maintain a list of resources for the Section, in case it should be called upon for chemical expertise in local situations. It should keep informed on the activities of the Society’s national efforts devoted to increasing the public’s understanding of chemistry and its contributions. Thus, it should be responsible for the Section’s participation in National Chemistry Day/Week.

b. Chemical Safety Subcommittee. This subcommittee should meet to discuss how the Section can encourage safe practices in chemical laboratories and industries handling chemicals. It should keep informed on the publications of the National ACS Committee on Safety and help in the local use of these. It should maintain a liaison with the Environmental Improvement Committee.

c. The Publicity Committee. This subcommittee should concern itself with the obtaining of public recognition for the contributions of chemistry in general and of the achievements of local section members in particular. It must inform itself concerning events and programs within the Section, all its committees, and topical groups which might be “newsworthy” and encourage media coverage of selected ones. In this, it must maintain close cooperation with the Program Committee, the Tolman Award Committee, and the High School Contest Committee. It should maintain through the Section Office a mailing list of local media for the purpose of press releases. It should be responsible for the preparation of such press releases.

d. The Coordinating Committee of California Section. The representative of the Section is appointed by the Chair, is a member of the Executive Committee (Art. VI, Sect. 1), and should be a member of the Chemistry and Public Affairs Committee who is able to attend all the meetings of the Coordinating Committee of California Sections in order to report on these to the Executive Committee. The “Operating Procedures for the Coordinating Committee of California Sections” are appended to this Handbook. The assessment to participating sections is approved by the Board of Directors

  1. THE EDUCATIONAL AFFAIRS COMMITTEE

Bylaws, Art. VIII, Sect. 2 (2). “The EDUCATIONAL AFFAIRS COMMITTEE shall evaluate conditions affecting quality of education in chemistry and related sciences. It shall recommend suitable policies or actions toward the improvement of chemical and scientific education. It shall assist in the activities of existing Student Affiliate Chapters and strive to establish new Chapters in junior colleges, and universities in this area.”

The Education Affairs Committee should concern itself with the quality of chemical in Southern California at all levels, and with the opportunities available to practicing chemists for continuing education and the upgrading of skills. Currently, it carries out its duties through two subcommittees: the Chemical Education Subcommittee and the Student Affiliates Subcommittee. The Chair of the Education Affairs Committee cooperates with the Section Chair in appointing the Chairs and the members of the subcommittees, is an ex-officio member of each, and can be the chair of one of them. He/she is responsible for delegating the responsibilities of the Educational Affairs Committee to the subcommittees, planning the schedule of meetings, and arranging for the reporting of their activities to the Executive Committee.

a. The Chemical Education Subcommittee concerns itself with chemical education at every level–elementary, secondary, and college. It recognizes the need for the teachers of chemistry to meet to exchange ideas, to hear outstanding speakers and to learn about new movements in chemical education. It selects some aspect of these needs to concentrate on and to identify some concrete action which the Section can sponsor. For example, recently the committee has been responsible for the planning and operating an all-day Saturday program for high school and college teachers of chemistry in cooperation with the California Association of Chemistry Teachers. Such a program is a major undertaking but certainly fulfills the committee responsibility to “assist in the improvement of chemical and scientific education.” The committee must obtain the approval of its plans and its budget from the Executive Committee. This needs to be done early in the year for a program target date in December, for example. After the program, the committee should write up a detailed report in such a way that would be helpful to a subsequent committee in putting on a similar program.
{The chemical education committee should be responsible for soliciting nominations for candidates for the Conant Award for excellence in High School Chemistry Teaching. Our section may nominate one outstanding teacher for consideration for the Western Regional Award for Outstanding Chemistry Teacher. This nomination must be submitted to ACS Headquarters by December 1st each year. Our nominee is then honored as “Teacher of the Year” at the Educational Awards Banquet in conjunction with the High School Chemistry Contest Awards Banquet.}

b. The Student Affiliate Subcommittee. The members of this subcommittee should be appointed from among the faculty advisors of the Student Affiliate Chapters in Southern California, and the chairperson should be the faculty advisor of the Chapter hosting the SACS Undergraduate Research Conference of that year. Since the main function of this subcommittee corresponds with the academic year, the chairperson and members should be appointed in May of one year for the following academic year. This subcommittee is the important liaison between the Section and the chemistry students of the local colleges and universities, and its main concern is in aiding with the annual Undergraduate Research Conference. It should report to the Executive Committee on the plans for the conference and its anticipated budget of conference expenses as early in the academic year as possible.

The Chairman of the Subcommittee and the students of the host chapter are then responsible for getting out the announcements to other chapters and to all chemistry department heads in Southern California in time to encourage the participation of all students wishing to present papers on their participation and make all necessary arrangements for the conference program.

The Student Affiliate Subcommittee should hold a meeting in conjunction with the conference to discuss 1) policies for the conferences and 2) the sequence of host institutions for future conferences. This latter should be planned well in advance in order to establish a fair area rotation of conference sites.

The Chairperson should make a report to the Executive Committee on the Conference and prepare a news release for SCALACS. He/she should pass along all helpful information to the next Chairperson. In the event of a National Meeting of the American Chemical Society, the Chairperson will be contacted if student services are requested for the meeting or if student participation is planned.

c. Project Seed. A liaison should be established to promote cooperation between the Section and the National Committee on Project Seed, which promotes summer research opportunities for disadvantaged high school seniors in chemistry.

{d. Minority Scholars {ACS Scholars}. The education committee should have some involvement with the ACS’ “Young Scholars” who are undergraduates in our section. At the very minimum, these students should be identified and welcomed to our section. Other forms of involvement could be mentoring and including them in some of our events for young people. In the recent past (since 1995 or so), we have honored them at the Educational Awards Banquet (ie, the High School Chemistry Contest Dinner)}.

{e. Student Travel Grants. This modest travel grant was designed to help undergraduates travel to National ACS meetings to present a paper or a poster.
The education committee is responsible for the announcement, selection, and administration of the student travel grants. See Appendix E for grant guidelines.}

  1. THE HIGH SCHOOL CONTEST COMMITTEE

Bylaws, Art. VIII, Sect. 2 (3). “The High School Contest Committee shall conduct the annual high school and related educational contest of the Section. It shall cooperate with the Program Committee in the arrangements for the High School Awards Ceremony.” {This specific bylaw article was removed in 2013 when we updated our bylaws. Committees are now covered by Bylaw X.}

One of its most important activities, the High School Contest has been sponsored by the Southern California Section since 1917 for the purpose of promoting interest and excellence in chemical education. Since the work of carrying it out parallels the academic school year, the High School contest committee needs to be constituted each year in the fall. Selection of the Committee Chairman should be made by the Section’s Chair-Elect well before December, and the appointment of the rest of the committee made immediately.

The High School Contest Committee needs to meet in December at the latest in order to select the date for the contest examination for the next spring. This is an important date which needs to be coordinated with the schedules of school districts of the greater Los Angeles area.

The High School Contest Committee is responsible for preparing the exam for the contest, arranging for its administration, correcting it and arranging for the award ceremony with the Program Committee. Also, it is expected to raise some of the funds to support the award ceremony. To accomplish all this, the Committee has usually formed subcommittees to separate the preparation of the examination to test student participants’ knowledge of chemistry from the fund raising, arrangements, correspondence with participating schools, etc.

The Committee needs to prepare an early mailing, usually in January, to all high schools of the school districts within the Section to invite participation and to announce the date and locations of the contest examination which it has arranged.

Since 1984, the High School Contest Committee has also conducted the Section’s participation in the National Chemistry Olympiad. It has selected the ten top scorers in the High School Contest Exam who are eligible to compete in the National Chemistry Olympiad and supervises the administration of the test sent by the National ACS Committee. Winners attend a two-week study camp which has been hosted by the Air Force Academy in Colorado. At the end of this summer program, a test is given to select the four U. S. representatives. The Section has had several representatives on the international team, so this has become an important work of the committee.

Besides selecting the student winners in the High School Contest, the committee also selects a High school teacher for a Section Award and makes a recommendation to the Executive Committee for a candidate for the Conant Award.{note: since about 1990, the Education Committee has been responsible for soliciting and nominating candidates for the Conant Award. The teacher having the best-performing team in the high school chemistry contest gets a separate and different recognition award – a plaque which rotates among the top-team teachers}. Finally, the committee prepares a report for the Executive Committee and a report to be published in SCALACS. It passes along its reports, correspondence and address files to the next year’s committee.

{Beginning in 1997, the local High School Chemistry Contest has been conducted in the following manner:
Early January: high school chemistry teachers in our ACS section are contacted with details about the local contest.
Early February: The committee makes arrangements with National ACS to send the local section exam to the local section office
Mid-February: High school chemistry teachers send participation fees to the Section Office
Mid-March: The contest committee distributes the exams to the participating teachers; the teachers administer the exam to the students during a specific calendar period; the contest committee collects the exams and scores them; a maximum of the two highest performers from each school are invited to particpate in the national qualifying chemistry exam, which involves both written and practicum parts; the local section uses the National ACS privacy and participation permission forms.
Mid-April: Invited students take the national qualifying chemistry exam and practicum at a hosting academic institution; the exams and lab notes are sent to the national ACS headquarters for scoring
Late May: Top performing students for the local exams and the national qualifying exam are honored at a local section Educational Awards Even

Volunteers for distribution and collection of the local exam are recruited by the committee chair. The volunteers have no contact with the participating students.
Volunteers for proctoring the national qualifying exam and practicum are recruited from a pool of high school chemistry teachers, parents, or hosting institution faculty and chemistry club members. Lead volunteers must be chemistry professionals with laboratory safety training. Lab practicum logistics and safety are managed by hosting institution faculty.
For safety and privacy of youth participants, interaction between volunteers and participants must be limited to group settings and professional/academic environments.
}

  1. THE INTERNAL AFFAIRS COMMITTEE

Bylaws, Art. VIII, Sect. 2 (4). “The INTERNAL AFFAIRS COMMITTEE shall review current procedures and programs to insure that they adequately meet the needs of the Section. It shall identify the long term goals of the Section with regard to both the business or organizational objectives of the Section and to the Section’s responsibility to the individual chemist. This Committee shall consider and recommend any amendments to the Section bylaws which changing conditions may require. It shall strive to enlarge the membership of the Section that it may be fully representative of the qualified chemists or chemical engineers, or other persons interested in the promotion of chemistry. The Immediate Past- Chairperson shall be chairman of the Internal Affairs Committee.”

The Internal Affairs Committee, chaired by the Immediate Past-Chairperson of the Section, carries out its responsibilities through three subcommittees: The Long Range Planning Committee, the Bylaws Committee, and the Membership Committee. Each of these will be discussed below. The Committee Chairperson, in cooperation with the Section Chairperson, appoints the chairpersons of these subcommittees and their members. The Committee Chairperson is an ex-officio member of all subcommittees and, also, is usually the chairperson of the Long Range Planning Committee.

a. The Long Range Planning Committee shall consist of at least three members, familiar with the Section’s operations in recent years, who can meet together to discuss how the Section is fulfilling its function as an important segment of the Society. It shall draw up a brief report on its evaluation, which may contain recommendations for the setting of goals for the Section’s activities, and present it to the Executive Committee. It should critique the functioning of the various committees, make suggestions about future programming, and, if possible, foresee problems of the Section’s representation on various planning boards where continuity is important, such as the Western Regional Planning Committee and the Coordinating Committee of California Sections, and the Council of the American Chemical Society. The Long Range Planning Committee should consider itself the guardian of traditions and should oversee the maintenance of the archives of the Section.

b. The Membership Committee. This subcommittee should consist of at least three members representative of the various geographic areas and occupations of the chemists within the Section’s boundaries. It should meet early in the year to plan how new members are to be recruited and how the committee will keep in touch with the chairperson. The chairperson will distribute application materials, brochures, and poster material received from the Washington office and go over with the committee the qualifications for membership and the procedures for enrolling new members, reinstating delinquent members, processing associates and student applications. When an applicant requires sponsorship by the Section to verify experience in chemistry, the committee chairperson should obtain the opinions of the committee by phone and then make the presentation to the Executive Committee. The Membership Committee shall obtain regularly from the Administrative Secretary the names of all new members of the Section sent from the national Office and arrange for a letter of welcome to be sent to each. If approved by the Executive Committee, an invitation for an introductory Section dinner meeting may also be enclosed.

c. The Bylaws Committee. This subcommittee shall be responsible for the preparation of amendments or revisions of the Bylaws of the Southern California Section. This committee shall consist of not less than three members who have had experience in the governance of the Section and who can work together on the preparation of proposed amendments. The recommended sequence of action on Bylaw amendments is as follows:
The Bylaws Committee prepares the proposed Bylaw change;
The Bylaws Committee presents the proposed change to the Executive Committee for approval;
The proposed amendment is published in SCALACS, together with the announcement of the date of the regular membership meeting at which a vote will be taken;
The proposed amendment is presented for vote at the membership meeting, as announced and as required by Bylaw Article X which specifies a two-thirds vote of approval for passing;
The approved Bylaw amendment is then presented to the Council of the American Chemical Society for approval. This is usually done for the Council by its Committee on Constitution and Bylaws. When approved, the Committee announces it in SCALACS.
The Bylaws Committee should provide all Section officers with copies of the Bylaws and the Committee Work Manual.

  1. THE NOMINATIONS, ELECTIONS, AND AWARDS COMMITTEE

Bylaws, Art. VIII, Sect. 2 (5). The NOMINATIONS, ELECTIONS, AND AWARDS COMMITTEE shall consider the proposals of nominees for Section officers and conduct elections as specified in Article VII. The Nominations Committee shall consist of not less than five members, a majority of whom are not members of the Executive Committee. Any other special awards other than the Tolman Award shall be administered by this Committee.

The Nominations, Elections, and Awards Committee should consist of not less than five members, some of whom should be officers or past officers of the section, but the majority should be selected from Section members at large in order to obtain as broad a representation as possible on the committee. In appointing the Chairperson of the committee, the Section Chairperson should consider a past chairman of the Section or someone who is very familiar with the governance of the Section and the responsibilities of the offices to be filled. The Chairperson, together with the Section Chairperson, should appoint the members of the committee, making sure each is willing and able to serve. They should establish a timetable for the election process to accommodate the following steps and to comply with Article VII of the Bylaws:

A committee organizational meeting in which the officers to be elected for the coming year are identified and Bylaws concerning them are reviewed.
Preparation of the announcement for the March issue of SCALACS calling for nominations for the offices to be filled.
Time allotted for committee contacts of possible candidates to ascertain their willingness to accept and to serve if elected.
The presentation of the proposed slate of candidates, two for each office as recommended, at the April meeting of the Executive Committee.
The announcement of candidates at the April membership meeting of the Section, providing for the possibility of nominations by members from the floor, in accordance with Bylaws, Art. VII, Sect. 2.
The collection of biographical data and statements from each candidate, either for publication in SCALACS or inclusion in the ballots to be mailed to each member.
In cooperation with the Administrative Secretary, the preparation and mailing of the ballots no later than June 1st to all Section members. Since this is the mandated mailing to members it should include the Committee Preference list and any Chairperson message.
Setting the time of return of ballots. Bylaws Art. VII, Sect. 3 specifies July 1st, so the Committee should plan to meet later that month to count ballots and the results.
The Chairperson should arrange with the Section Chairman the writing to all candidates, informing them of the election results.
The election results are reported by the Committee in the first fall issue of SCALACS.
The Chairperson should prepare a final report to the Executive Committee. It should contain a complete record of the voting in the election in order to facilitate compliance with Bylaws Art. VII, Sect. 5 in the filling of any vacancies which might arise in the following year. The Chairperson shall make sure that the Section Secretary reports the results to the National Office of the Society. Also, if any changes occur during the year in Section offices, especially any regarding councilors, the Chairperson should check that the Section Secretary notifies the National Office.
The Nominations, Elections, and Awards Committee also administers the Agnes Ann Green Distinguished Service Award of the Southern California Section. A subcommittee is usually set up by the Committee Chairperson and the Section Chairperson, the composition of which remains anonymous but which is broadly representative of the Section’s membership. This committee prepares an announcement for the January or February issue of SCALACS which sets forth the criteria for selection and asks for nominations. Nominations should be written and give the qualifications and record of service of the nominee to the Southern California Section, which can be continuous over the years or intermittent.

The committee reviews the nominations and makes the selection. If no outstanding candidate has been nominated in a particular year, no award need be given that year. The committee makes known its selection to the Section Chairperson and the Executive Committee by May, if possible, so that the award can be given at the October meeting of the Section. The committee prepares an article for SCALACS on the recipient, assists the Program Committee for the October meeting, and prepares the award itself, which is a framed citation. The recipient should contribute to the program, if at all possible.

  1. THE TOLMAN AWARD COMMITTEE

Bylaws, Art. VIII, Sect. 2 (6). The “TOLMAN AWARD COMMITTEE shall annually solicit nominations for the Tolman Award, review the qualifications of the nominees, and select a recipient in accordance with the award guidelines. The names of the committee members, other than the Chairperson, shall not be revealed. The Committee will cooperate with the Program Committee in making arrangements for the award ceremony.”

The Chairperson of the Tolman Award Committee is appointed by the Section Chairperson by June of one year to serve until June of the following year. In making the appointment, the Section Chairperson should consult with the Chairperson of the current committee, since the chairperson of the Committee should have served on a previous committee. The new Chairperson, together with the Section Chairperson, will select a minimum of four Section members of high standing in the field of chemistry who are willing to serve on the committee. The names of these members should be kept confidential to the Section Chair and Chair-Elect. Whenever possible, at least two of the committee members should have served on the previous committee. However, according to the guidelines of the committee, no person should serve on the committee more than twice during a seven year period. {note: A confidential list should be maintained of committee members to assure continuity and fresh composition}.

The Committee Chairperson should arrange an organizational meeting as soon as feasible in order to do the following:

Review the qualifications set up in “The Rules and Guidelines for the Tolman Award Committee” for the award.
Review the materials received from the past committee.
Decide which unsuccessful former nominees to include in the current pool, so that the Chairperson can ask the nominators to renominate their candidates and bring the materials up-to- date.
Decide upon a timetable for the following:
a) An announcement in SCALACS asking for the nominations, describing the award, usually the October/November issue.
b) Establishing the deadline for receiving nominations, usually early January.
c) Allotting the time for each member to read the nominations and rank the candidates as recommended in the committee guidelines.
After a recipient has been chosen by the committee, the Chairperson must then begin the preparation for the award ceremony, working with the Program Committee in making all the program the arrangements for the program. The Chairperson is responsible for getting the materials ready for the announcement in SCALACS in time for the April award meeting. The Chairperson works with the Section office in making sure that the medal is engraved, a program is printed, the citation is prepared, and guests are invited. He/she works with the recipient who is expected to give an Award Address.
“The recipient of the RICHARD C. TOLMAN MEDAL is selected by the Tolman Award Committee from outstanding people nominated by the ACS sections of the Southern California area. Nominees are judged by achievements in chemistry, significant practical applications of technology, and dedicated service to the profession of chemistry and chemical education. The recipient’s contributions must have reached fulfillment while a resident of the Southern California area.”

The committee should also promote the nomination for National ACS Awards those of its nominees whom it believes to be qualified.

  1. THE PROFESSIONAL RELATIONS COMMITTEE

Bylaws, Art. VIII, Sect. 2 (7). “The PROFESSIONAL RELATIONS COMMITTEE shall consider and make recommendations on matters bearing on the profession relations and status of the membership.”

The Professional Relations Committee should consist of at least three members who can meet periodically to discuss the professional status of the chemists in Southern California and whether employers of chemists here follow the recommendations of ACS’s “Professional Employment Guidelines”. If requested to do so, it should cooperate with the Council Committee in investigating lay-offs, discrimination in hiring, promotions, firings, etc. The Committee should also study the 1990 “ACS Academic Professional Guidelines” to assess how these apply here.

The Professional Relations Committee shall also consider the needs of members for opportunities to keep abreast of new advances in chemistry. If a short course is deemed of value, a subcommittee should be set up to sponsor it. Other areas in which this Committee should sponsor action, forming subcommittees when needed, are (a) public and professional recognition of chemists, (b) grant sources, and (c) the status of women chemists.

  1. THE PROGRAM COMMITTEE
    Bylaws, Art. VIII, Sect. 2 (8). “The PROGRAM COMMITTEE shall have as its Chairperson the Chair-Elect of the Section. It shall make all arrangements for Section meetings including speakers and facilities. It shall also plan the social aspects of the Section’s programs.”
    Recently, the Chair-Elect has served as the Chairperson of the Program Committee beginning in September of the term as Chair-Elect and extending through August of the term as Chairperson. An Arrangements Subcommittee and a Hospitality Subcommittee are usually set up by the Section Chairperson to cooperate with and assist the Program Committee.

a. The Program Committee, chaired by the Chair-Elect, is responsible for each Section program it plans to assure 1) announcements in SCALACS, 2) speaker’s arrangements, e.g. accommodations, lecture arrangements, etc., and 3) program introductions, timing, etc. Although the Section Chair usually presides at Section meetings, the Program Committee must provide all necessary information, program plans, and details.
The Program Committee, in planning ahead, should be aware of traditions in the Section, which place some constraints on its planning, but otherwise should explore innovative ideas and try to diversify the program to serve as wide an audience as possible and reach all segments of the membership. Some of the traditional parts of the years program are the following:
January. The program should include a “change of officers” segment, with presentations to past chairperson and editor of SCALACS, etc. Also, introductions, if possible, of new officers.
April. The Tolman Awardee is featured.
May or June. The High School Contest Award meeting. Other programs have been provided, from time to time, by the Environmental Committee and the Younger Chemists Committee.
October. The program should include the recognition of 50-year members being honored by the National Office of ACS. The Green Awardee is also featured, if the award is given that year.

b. The Arrangements Committee makes the arrangements for the place of each meeting, the dinners, the needed facilities and materials, such as projectors, microphones, etc. In carrying out these duties, the Arrangements Committee takes care of the following:
Making advanced arrangements for dinners and meeting facilities in accordance with the wishes of the Section Chairperson and the Program Committee Chairperson.
Establishing costs of dinners, etc., in time for this information to accompany the program announcement in SCALACS.
Requiring advanced reservations, usually through the Section Office, and checking on these in order to have adequate accommodations at the meeting site without cost overrun.
Attending all Section meetings to take care of the sale of tickets at the registration desk.
Arranging for speakers’ needs, such as podiums, microphones, projection equipment, etc., and taking care of these at the meetings.
Settling the bill at the close of the meeting. The Section Treasurer should cooperate with the Arrangements Committee in this.
For the Annual Committee Report, an accounting of the cost and attendance of each meeting.

c. The Hospitality Committee shall assist the Arrangements Committee at the registration desk at each meeting. It shall insure that all attendees are registered and are issued name badges. Therefore it needs to bring the needed materials to each meeting. It shall promote introductions for new members or members who do not seem to know others. It shall alert the Chairperson or the Program Chairperson of the arrival of special guests. Its annual report should contain recommendations for improving the social aspects of the Sections meetings.

d. The Western Regional Steering Committee. The Chairperson of the Section appoints the Section’s representative to the Western Regional Steering Committee. This representative must be able to attend all meetings of this Committee and report on its actions to the Executive Committee (Bylaws, Art. VI, Sect. 1). When the Southern California Section is to host a Regional Meeting, a chairperson for this meting should be appointed at least one year in advance, and together with the representative, is considered a member of the Executive Committee. The “Western Regional Meeting Steering Committee Working Rules, as Revised October 27, 1982” are appended to this Manual. {note: The Western Regional Meeting Steering Committee Working Rules were revised in 1998, and will replace the 1982 rules}

  1. THE PUBLICATIONS COMMITTEE

Bylaws, Art. VIII, Sect. 2 (9). “The PUBLICATIONS COMMITTEE is responsible for the management, fiscal soundness, publication, and distribution of SCALACS and other Section publications. It shall consider long-range plans for self-sustainment of SCALACS. The Editor of SCALACS shall be the Chairperson of the Publications Committee.”

Bylaws, Art. IX, (2nd paragraph). “The Section shall publish a bulletin to be called SCALACS. This shall be the official publication of the Section and shall be issued periodically. A Directory Issue will be published when recommended by the Board of Directors. SCALACS shall contain announcements of regular meetings of the membership.”

The Editor of SCALACS is the Chairperson of the Publications Committee and is appointed by the Section Chairperson with the approval of the Executive Committee. The Editor is responsible for the timely publication of SCALACS to announce all meetings of the Section. The Editor should also promote the publication in SCALACS of reports on the activities of the Section in order to encourage broader participation of the membership in Section affairs. The Editor sets the dates of publication of each issue, determines its content and format. The Editor also arranges for the printing and mailing of each issue. The budget for the publication of SCALACS is approved by the Board of Directors. As Chairperson of the Publications Committee, the Editor may set up subcommittees to help in the discharge of the Committee’s responsibilities, especially in anticipation of the publication of a Directory Issue. Subcommittees which have been used at various times in the past are as follows:

a. Editorial Subcommittee, consisting of contributors appointed to report on various Section activities for publication in SCALACS.

b. Ways and Means Subcommittee, consisting of members who assist in obtaining advertising copy for SCALACS and help in fiscal matters related to its publication.

c. Directory Issue Subcommittee, consisting of members appointed to help put out a Directory Issue when the Board of Directors sets the time for such an issue. This subcommittee needs to be constituted at least a year in advance to begin planning for the collection of data on the membership, whether other Sections will be included, and how the issue will be financed.

  1. THE ENVIRONMENTAL IMPROVEMENT COMMITTEE

Bylaws, Art. VIII, Sect. 2 (10). “The ENVIRONMENTAL IMPROVEMENT COMMITTEE shall organize and coordinate activities involving environmental concerns.”

The Chairperson, appointed by the Section Chairperson, shall recruit committee members from those Section members who indicate their interest in environmental problems on the Committee Preference List, which is mailed out each year with the election materials to all members. This committee should meet to discuss the various environmental problems of public concern in Southern California and identify those on which the Section should take a position or respond. It shall keep informed on legislation, public meetings, and hearings dealing with the environment and report on these to the Executive Committee when the committee believes an ACS action or response is appropriate. It shall maintain a list of speakers and sources of reliable environmental data and publications in order to respond to requests. It shall plan at least one program for a Section membership meeting on a problem of current interest. Some very interesting programs in the past have been panels of experts discussing drinking water hazards, solid waste disposal, acid fog along the Pacific Coast, and indoor pollution.

  1. THE EMPLOYMENT COMMITTEE

Bylaws, Art. VIII, Sect. 2 (11). “The EMPLOYMENT COMMITTEE shall aid members of the Section in obtaining employment and advise the Executive Committee of local employment status.”

The Employment Committee shall consist of members who can assist the Section in maintaining the “Employment Listing Service” which has been issued periodically from the Section office to aid members who are seeking employment. This publication lists opening for chemists in Southern California which have been submitted to the Section Office. These opening are checked before the next publication to ensure that they are still open. Those seeking employment are asked to provide self addressed stamped envelopes to receive the Listings. The Committee also solicits opening for the Listings, and offers advice to applicants.

The Committee describes its services in SCALACS from time to time so that members are aware of its services. It also keeps informed on the employment aids offered to members through the National Office of the American Chemical Society in order to be prepared to assist members in making use of these, such as the Employment Clearing House, assistance in the preparation of resumes, and the free advertising privileges for the unemployed in the Employment Section of Chemical and Engineering News.

  1. THE YOUNGER CHEMISTS COMMITTEE

Bylaws, Art. VIII, Sect. 2 (12). “The YOUNGER CHEMISTS COMMITTEE, working in conjunction with the national Younger Chemists Committee, shall address issues particularly relevant to chemists in the early stages of their careers.”

The Section Chairperson appoints as chairperson a young chemist, sometimes a postdoctoral student at a local university, who has indicated a willingness to form a local younger chemists group. This committee usually plans a meeting for younger chemists at a convenient location to assist them in career planning and to acquaint them with career opportunities in Southern California. It should make use of the materials developed by the National Younger Chemists Committee designed to help young chemists in career planning, seeking employment, preparing resumes, making use of the Society’s e employment aids, etc.

APPENDIX A
OPERATING PROCEDURES FOR THE COORDINATING COMMITTEE OF CALIFORNIA SECTIONS
AMERICAN CHEMICAL SOCIETY
As Amended October 1979

  1. The name of the committee shall be the Coordinating Committee of California Sections, American Chemical Society.

  2. The chairperson of each local section of the American Chemical Society in California should appoint a member of their section to the Coordinating Committee for a three year term of duty. Appointment preference should be given to:

a. The Chairperson of the Professional Committee;
b. The Chairperson of the Legislative Committee;
c. A member of one of the above committees;
d. A Councilor or Alternate Councilor

An alternate should also be appointed by the chairperson of each local section. He/she shall attend meetings with the regularly appointed members, and shall act in the absence of the regular member of the section.

  1. The total voting membership shall be confined to one vote each chartered section of the state. Any sub-sections which so desire shall be encouraged to send non-voting members.

  2. The purpose of the Coordinating Committee is to foster closer relationships among local sections for the state of California, and to promote unified action of the local sections at the state level. The committee shall strive to stimulate cooperation at the state level on matters pertaining to the professional status of chemists and chemical engineers, the scientific and educational aims of the ACS, and the welfare of the citizens of the state of California, insofar as this welfare can be safeguarded by the chemist and chemical engineer. To these ends the committee shall:

a. Serve as a liaison among local ACS sections within the state of California;
b. Collect information of interest and value to members of ACS in the state of California, collect information issuing from the legislature or government agencies in the state of California, and disseminate said information to the members of ACS sections in the state of California
c. Examine possibilities for closer inter-section cooperation on both the professional status and scientific level;
d. Establish contacts with other scientific, professional, and related groups at this committee level;
e. Suggest expert witnesses to testify before committees of the legislature, and submit names for appointment to public service activities.

  1. The Coordinating Committee may select spokespersons who shall be empowered to voice the views of this committee on matters pertaining to the state of California.

  2. The Coordinating Committee shall be self-administrating, and shall operate under accepted parliamentary procedures. Each member of the committee should be assisted in their work by selected members of the local section or sub-section. The Committee shall elect its officers annually at the first meeting of the calendar year by secret ballot, including a chairperson, a vice-chairperson-treasurer, and a secretary. It shall be the duty of the secretary to bring all business to the immediate attention of all committee members and the chairpersons of all local sections and sub-sections as well as the member of the Board of Directors of ACS representing the region of which California is a part. He/she shall be empowered by the committee to issue news releases covering the activities of the committee to the local sections and ACS publications as well as the general news media.

  3. Meetings of the committee shall be called by the chairperson at his/her discretion. The minimum number of meetings per year shall be two. Special meetings shall be called at the request of a majority of the members.

  4. The Coordinating Committee expenses will be supported by the local sections on the basis of an annual assessment proposed by the Coordinating Committee and approved by the Board of Directors of each section.

  5. Recommendations of the CCC on official actions to be taken in matters of interest to the California ACS sections will be submitted by the chairperson of CCC to the chairperson of each local section for consideration by their respective executive committees. Unless a written objection to the recommended action is received by the chairperson of the CCC from one or more of the local sections within a period of three months after submission to the section chairperson, he/she will take the official action(s) prescribed in the original recommendation in the name of the CCC as the representative of all of the local sections in California, provided, however, that the chairperson of CCC may act on behalf of the Committee, on an urgency basis, with the unanimous consent of all delegates of the Committee or their proxies.

  6. The Coordinating Committee shall not adopt any resolution, issue, any statement, or take action that may be construed as official ACS action on matters of national import without approval of the Board of Directors of the Society.

  7. This association is organized for non-profit and non-sectarian purposes.

  8. The property of this association is irrevocably dedicated to scientific and educational purposes, and no part of the net income or assets of this association shall ever inure to the benefit of any officer or member thereof, or to any private person.

Upon the dissolution or winding up of this association, its assets remaining after payment, or provision for payment, of all debts and liabilities of this association shall be distributed on a pro-rata membership basis to those sections in California of the American Chemical Society which are in existence and exempt under Section 501 (c) (3) of the Internal Revenue Code. In the event that no such section is then in existence and so exempt, said remaining assets shall be distributed to a non-profit fund, foundation, association, or corporation which is organized and operated exclusively for scientific and educational purposes and which has established its tax exempt status under Section 501 (c) (3) of the Internal Revenue Code.

APPENDIX B
WESTERN REGIONAL MEETING STEERING COMMITTEE WORKING RULES
As Revised October 27, 1982
{there is a 1998 amended version of these rules out there somewhere}

I. PURPOSE
It is the intention of Local Sections in the Western Region of the American Chemical Society to hold an annual technical meeting. Those sections interested in participating in this meeting have jointly established the Western Regional Meeting Steering Committee (hereafter referred to as Committee). The Committee will plan and coordinate organization of these technical meetings, as necessary, to assure their success.

II.MEMBERSHIP
1. The membership of the committee shall consist of the Chairpersons of the Local Sections or their appointed delegates.
2. Local Sections are encouraged to use appointed delegates, serving for terms of at least two years for maximum effectiveness.
3. A Chairperson and Secretary shall be elected from the delegates at the regular Committee meeting. If the Chairperson resigns or is unable to continue in office, the Secretary shall become the Chairperson for then remainder of the year.
4. The trustee of the Sinking Fund shall be a non-voting member of the Committee.
5. The General Chairperson of the annual technical meeting shall be a non-voting member of the Committee.
6. Other Sections may join by making application to the Committee and the application being approved by majority vote of the Committee.

III.VOTING
At a Committee meeting the votes shall be apportioned to the delegates on the basis of one vote per 100 Section Members or fraction thereof.

IV.COMMITTEE MEETINGS
1. The regular meetings of the Committee shall be held during the annual technical meeting of the Western Region.
2. Additional meetings of the Committee may be held as requested by:
a) The Chairperson of the Committee,
b) Written request by a Section Chairperson to the Committee Chairperson.
3. It is the responsibility of the Committee Chairperson to schedule the Committee Meetings and he/she should invite appropriate guests such as host committee members or representatives of co-host societies.
4. A quorum for the Committee meeting is defined as representation by a majority of the votes of all the Member Sections.

V. TECHNICAL MEETINGS
1. The annual technical meeting shall be hosted by one or more of the Member Sections.
2. The host Section(s) shall be selected by majority vote of the Committee at least two years in advance of the technical meeting. In the event that a host Section resigns, an alternate host Section(s) shall be selected by the Committee.
3. Financial support for the host section is available from the Sinking Fund described in Section
VI.
4. In general, meeting locations should be rotated throughout the Western Region as may be compatible with the availability of host sections.
5. Once a host section(s) has been selected, it will have complete responsibility for organizing the program of the technical meeting, establishing fees, handling all meeting funds, physical site selection, and other arrangements. Member Sections are encouraged to offer advice and other support. Meeting arrangements must be in accord with National ACS Bylaws.
6. The annual technical meetings may be held jointly with one or more other technical societies, upon approval of the Committee.
7. In the event that the annual technical meeting is to be held jointly with other technical societies, the division of expenses, surplus or losses between the American Chemical Society host section(s) and the other societies shall be approved in advance by a majority vote of the Committee. A copy of this agreement, signed by representatives of the organizations involved, shall be forwarded to the Executive Director of the American Chemical Society for approval (ACS Bylaws VI, Sect. 4 (g)).
8. A proposed budget for the annual technical meeting shall be transmitted to all delegates to the Committee by the host section(s) not later than seven months in advance of the meeting date.
9. A written report on the annual technical meeting shall be provided to the Committee by the host section(s) not later than four months after the meeting. As a minimum the report shall contain the following: a) Program b) Attendance, with breakdown by session and Local Section affiliation c) Meeting features (exhibits, featured speakers, disasters, etc.)
10. A financial report on the annual technical meeting shall be provided to the Committee by the host section(s) not later than four months after the annual technical meeting.
11. The financial surplus of losses from the meeting shall be handled as described in the Sinking Fund, Section VI.
12. Round trip travel and single overnight expenses of a recipient of a Western Regional Award are to be meeting for the American Chemical Society only, in the event the annual meeting is held jointly with other technical societies.

VII. SINKING FUND
1. In order to assist in the purpose of the Committee, a Sinking Fund is established to provide long-term financial support for the annual technical meeting.
2. Assets of the Sinking fund shall be held by the Treasurer of the Southern California Section, acting as trustee. Funds shall be held in a separate Federally-insured account in a Bank or Savings and Loan Association. Disbursal of funds from the Sinking Fund shall be made by the trustee under the following conditions:
a) Upon receipt of written request from the Chairperson of the Committee, subject to the regulations provided and for the purposes provided in items 3, 4, or 5.
b) Upon receipt of written request from the General Chairperson of the previous annual technical meeting, together with the written approval from delegates representing a majority of votes on the Committee.
The trustee shall notify the delegates of all Member Sections upon disbursal of any funds from the Sinking Fund. The trustee shall send a statement of the Fund to each member of the Committee during the month of March.
3. The host section(s) may apply to the Chairperson of the Committee, by letter, not earlier then eleven months prior to its meeting, for a non-interest bearing loan from the Sinking Fund to provide working capital for conducting the annual technical meeting. This application shall be accompanied by a proposed budget. Upon receipt of the above documents, the Chairperson shall direct the trustee to provide the requested funds, subject to the following limitations:
a) The maximum loan to a host section(s) shall be the lesser of $2000 or 20% of the assets of the Sinking Fund.
b) The loan shall be due and payable as an expense of the technical meeting within four months after the close of the meeting. In the event of the unavailability of the Chairperson, the alternate procedure for Sinking Fund disbursement may be used.
4. In the event of a surplus from the annual technical meeting, one-half shall remain with the host section(s). Remaining one-half shall be divided as follows: If the Fund contains less than $10,000, that portion of the surplus which will increase the Fund to an amount not to exceed $10,000 shall be sent to the Fund trustee within four months after the technical meeting. When the proceeds are sent to the trustee, a copy of the letter of transmittal shall be sent to each member of the Committee. Any remaining surplus shall be distributed to the Member Sections on a pro rata basis according to the registered attendance at the technical meeting from each of the Member Sections.
5. In the event of a loss from an annual meeting, the host section(s) may request reimbursement from the Sinking Fund. The request is to be sent to the Committee Chairperson who will authorize payment by the trustee. No more than one-half of the Sinking Fund assets, as of the first day of the meeting, may be authorized for that meeting losses. Any portion of the loss larger this amount is the responsibility of the host section(s). In the event of the unavailability of the Chairperson, the alternate procedure for Sinking Fund disbursements may be used. 6. In the event of the dissolution of the Western Regional Meeting, the Chairperson shall notify the trustee to disburse the sinking Fund to the Member Sections in proportion to their membership.

VIII. ADOPTION AND AMENDMENT
1. These working rules shall become effective January 1972, if approved by majority vote of the member sections of the present Committee in proportion to their votes on the Committee. The previous Chairperson shall continue as acting Chairperson until a new Chairperson is elected.
2. Member Sections are listed in Appendix A. Additions or deletions to Appendix A may be made by majority vote of the Committee.
3. Amendments to the working rules require approval by majority vote of Member Sections in proportion to their votes on the Committee.

IX.REGIONAL AWARDS EXPENSES FUND
1. The Regional Awards Expense Fund is established in the amount of $300 to provide the expenses of a recipient of a Western Regional Award (Section V, 12) in the event a loss from the annual meeting.
2. In the event of a loss from the annual meeting the host section(s) may request the Committee Chairperson for reimbursement of travel expenses (Section V, 12) of an award recipient to be paid from the general expenses of the meeting.
3. The initial establishment of the Regional Awards Fund shall be accomplished by transfer of funds from the from the Sinking Fund (Section VI).
4. If the amount of the Regional Awards Expense Fund falls below $300, it shall be replenished from the next available surplus from an annual meeting (American Chemical Society share) prior to disposition of the surplus under Section VI, 4.
5. In the event of the dissolution of the Western Regional Meeting, the Regional Awards Expense Fund shall be combined with the Sinking Fund for disbursement under Section VI, 6.

APPENDIX A
MEMBER SECTIONS Boulder Dam
California
California Los Padres
Central Arizona
Mojave Desert
Orange County
Sacramento San Diego
San Gorgonio
San Joaquin Valley
Santa Clara Valley
Southern Arizona
Southern California

APPENDIX C

RULES AND GUIDELINES FOR THE TOLMAN MEDAL AWARD COMMITTEE
December 8, 1986 Draft

I. The name of the Award shall be the “Richard C. Tolman Medal”.

II. The object of the Award is to recognize outstanding contribution to chemistry in Southern California.

III. Basis for the Award.

A. Outstanding contributions to chemistry.
B. Contributions such as:
1. Achievements in fundamental studies, documented by publications in books and/or refereed journals, or
2. Achievements in chemical technology with broad impact, supported by publications and/or patents and patent applications, or
3. Significant contributions to chemical education as shown by the success of students, and/or nationally recognized leadership in chemical education, and/or publication of influential textbooks.
4. Outstanding leadership in science on a national level.

IV. Character of the Award.
A. The Award shall normally be presented at the April meeting of the Section.
B. The Award may consist of a medal and an appropriate citation.
C. The Awardee shall accept the Award in person and present an Award address before members and guests of the Southern California Section.

V. Nominations.
A. Nominations may be made by a member of any section in the Southern California area. Nomination forms and supporting data must be received by the Administrative Secretary of the Southern California Section by January 8th of the year the Award is to be presented. Nomination materials for all candidates will be kept on file, and candidates nominated but not chosen for the Award shall be reconsidered, along with consideration of new nominees, during the following two years.
B. The nomination file should include information such as the following:
1. An up-to-date resume of the nominee.
2. Letters of support from colleagues in the profession who are well acquainted with his/her work.
3. Copies of representative publications of which the nominee is principal author. These may include books, journal articles, or patents or patent applications.
4. Letters of support from former students if the nominee is being considered for recognition for outstanding teaching.

VI. Eligibility.
A. The recipient need not be a resident of the Southern California area at the time of the Award.
B. The contribution(s) for which the Award is given must have been made by the recipient while in residence in the Southern California area. In the case of long term accomplishments, the major portion of the work must have been accomplished while in residence.
C. Inasmuch as one purpose of the Award is to encourage achievement in chemistry, the committee should give close attention to nominees whose outstanding work has not been previously recognized by and such award.

VII. Award Committee.
A. The Chairperson of the Tolman Award Committee will be appointed by the Chairperson of the Section. The committee chairperson’s term shall begin in September and expire in June of the following year (the year in which the Award is given).
B. Four other members will be appointed by the Award Committee Chairperson in consultation with, and with the approval of, the Section Chairperson. The membership of the committee should include chemists from academia and chemists from industry and/or government. Their names shall not be disclosed. {note: That is, the names of the committee members should be kept confidential during their tenure on the selection committee}
C. Whenever possible at least 2 members, including the chair of the committee, shall have served on the previous year’s committee.
D. No person may serve as a committee member if his/her nominee (s) is (are) under consideration for the Award if he/she is a nominee.
E. No person may serve as a member of this committee more than twice during a seven-year period. F. It shall be the responsibility of the committee chair to see that a call for nominations shall be printed in the October issue of SCALACS.
G. After deliberations each member of the committee shall separately rate each candidate, awarding a score of one (1) to the candidate thought to be best qualified, two (2) to the candidate thought second best qualified, and so on. The candidate with the lowest total committee score shall be deemed the Award recipient. In the event of a tie, the Section Chair shall choose the Award recipient from among candidates tied for the lowest score.
H. The Tolman Award Committee will forward to the Nominations and Awards Committee the names of nominees (together with copies of nomination materials) who they believe to be viable candidates for national awards. These materials should be accompanied by a recommending letter from the committee designating the appropriate national award or awards.

APPENDIX D
SOUTHERN CALIFORNIA SECTION OF THE AMERICAN CHEMICAL SOCIETY
DISTINGUISHED SERVICE AWARD
May 8, 1986

  1. No more than one person may be recognized each year by this award. If there is no outstanding candidate in a given year, then there will be no award for that year.

  2. The selection criteria are as follows:

A. The recipient shall have an outstanding record of major service to the Southern California Section of the American Chemical Society. Service may be continuous or intermittent.
B. The recipient shall have made one or more identifiable major contributions to the Section, or possible to the national ACS through his/her work at the Section level:e.g., as a Councilor.
C. It is preferable that the recipient be or have been an officer of the Section at sometime during his/her service to the Section.

  1. The award shall be presented at a regular meeting of the Southern California Section of the American Chemical Society where the focus of the program will be the award presentation. The award presentation should not occur at the same meeting as the Tolman Award of the High School Content program.

  2. It is recommended that the Distinguished Service Award be presented at the October meeting of the year during which the recipient has been chosen. The Chairperson of the Nominations and Awards Committee will be responsible for the meeting program.

  3. The members of the Distinguished Service Award Committee shall be selected by the current Chairperson of the Section in consultation with the Chairperson of the Nominations and Awards Committee of the Section. The composition of the Distinguished Service Award Committee should be broadly representative of the Section membership and will be anonymous.

  4. The Distinguished Service Award Committee shall make its selection known to the Section Chairperson in time for an announcement to be made to the Executive Committee no later than its May meeting.

  5. Written nominations will be solicited in the January/February issues of SCALACS and at the January and February meetings of the Executive Committee. Nominators will be asked to supply letters of nomination to the Chairperson of the Nominations and Awards Committee outlining the service of the nominee to the Section. Members of the Distinguished Service Award Committee may not solicit or make nominations. Nominees not selected will be considered for two consecutive years following their initial nomination.

  6. The award shall consist of a plaque, medallion or certificate suitably inscribed.

  7. Chemical & Engineering News shall be informed of the name of the award recipient for inclusion as a news item.

On March 1, 1989, the Executive Committee renamed this award the Agnes Ann Green Distinguished Service Award of the Southern California Section of the American Chemical Society.

APPENDIX E
GUIDELINES FOR STUDENT TRAVEL GRANTS
3-year trial, effective January 1998

PURPOSE:

These grants are available through the Southern California Section to assist undergraduate student affiliates with travel to National ACS Meetings to present research talks or posters. Up to 10 $200 grants will be awarded for each calendar year, with the majority of grants awarded for the spring meeting.

ANNOUNCEMENT, ADMINISTRATION:

The Education Committee is in charge of this grant. The Committee Chair or appointed subcommittee chair should make sure that the announcement of the grant is placed in SCALACS and sent (via regular or email) to Chemistry Department chairs of colleges and universities in the Southern California Section. The announcement should be made at least 8 weeks before each National Meeting.

Selection of the grant recipient is determined randomly, in a manner that ensures that all schools having an applicant will be represented. When there is a large pool of applicants, priority should be given to individuals who have not previously applied, and to individuals from schools not previously represented. Therefore, a database of previous recipients should be kept at the Section Office.

The grant money ($200 max to each student) should be disbursed AFTER the student goes to the convention. The student must fax or mail a copy of proof of registration and attendance to the section office before receiving the money.

IMPORTANT DATES:

The deadline for application is: 6 weeks prior to the National ACS Meeting
Awardees will be notified in writing 4 weeks prior to the National ACS Meeting.

ELIGIBILITY:

Students eligible for these grants must meet all of the following requirements:
must be an undergraduate, attending school in the jurisdiction of the Southern California Section (all of LA County west of Kellogg Hill)
must be a Student Affiliate ACS Member, or a Student ACS Member
must be an individual who is presenting a research poster or talk at the National ACS meeting

TO APPLY:

Submit an application package including Cover Letter with information on school, year in school, who the research advisor is, research presentation title and abstract, and photocopies of ACS student affiliate ID and student ID cards to:

Student Affiliate Travel Grant Committee
Southern California ACS
2700 East Foothill Blvd. #209
Pasadena, CA 91107

Questions? Phone: (310) 327-1216